Upload from a phone
Take a photo or choose a JPEG, PNG, WebP or PDF. Workers can add permitted first versions; staff manage contracts and replacements.
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WorkAtlas Documents
Worker document managementDocuments in place. The next step in view.
A clear file for every worker, from upload to review.
Worker document management
02 / 02WorkAtlas DocsWorker document management
Documents in place. The next step in view.
Organize passports, residence cards, work permits, visas and contracts. See what is missing, waiting for review or approaching expiry.
Product preview
WorkAtlasDocuments
WorkAtlasDocumentsAn organized worker file
WA
Sample workerDocuments and reviews
01PassportPDF · v1
Needs reviewResidence cardPDF · v2
Approaching expiryWork contractPDF
Missing1Upload2Extract information3Confirm information4Review and approve
Simulated example with illustrative data. Actions here do not change real records.↖ Try the flow
Worker document management
The details make the difference.
Company-specific requirements
Add document types and fields. Decide what is required and which employers each requirement applies to.
Configurable expiry policies
Choose a time zone and a 1–90 day warning window. Email or browser delivery requires activation.
Retained versions and reviews
Replace or archive a document while retaining the stored file, previous versions and review decisions.
Start with a passport
Choose the employer, review passport information and possible duplicates, then save the worker and document.
Document overview and CSV export
Search by worker, employer or status and export the document overview within your permitted scope.
Review you can follow
Upload. Confirm. Review.
Add the document
A worker uploads a permitted first document, or staff add a new version.
Confirm the information
Extracted values are suggestions that can be corrected and confirmed.
Complete the review
Staff check the file, values and expiry before approving.
Why WorkAtlas
Easier for your team. Clearer for you.
One team, one workspace
Workers, employers and projects organized together, whichever modules you choose.
Clear responsibilities
Workers manage their own information. Supervisors work with allocated people, and administrators manage their company.
Decisions you can trace
Versions, requests and reviews are retained, so you can understand how today’s information came to be.
A team with many languages
The worker experience, in 11 languages.
Sign-in, attendance, requests and documents, with a saved language preference for each worker. Arabic and Urdu use right-to-left layouts.
11worker interface
languages
Administrator and supervisor screens are in English. This website is available in Romanian and English.
WorkAtlasEnglishEN
NepaliNE
HindiHI
SinhalaSI
TamilTA
BengaliBN
UrduUR
ArabicAR
TurkishTR
FilipinoTL
RussianRU
Good to know
Clear answers, from the start.
Can I use just one product?
Yes. Time and document management are modules that can be activated separately for each company. Accounts, employers and projects form their shared foundation.
Does AI approve documents automatically?
AI proposes information extracted from a document. These values can be corrected. For a worker-uploaded document, worker confirmation comes before a separate staff review and approval. Manual review remains available.
Who can view and change information?
Access depends on company, role and allocated workers. Workers see their own records; supervisors see allocated workers; administrators manage their company. These rules also apply to files and exports.
How do expiry notifications work?
The warning window can be set between 1 and 90 days. In-app alerts, email and browser notifications are supported. Delivery requires service activation; email and browser delivery are configured separately, and browser notifications require worker permission.
Let’s talk about your team
Make room for a clearer day.
Tell us how you organize people, hours and documents. Let’s discuss your team’s needs and the next steps.